Submissions

Author Guidelines

Guidelines for authors

Article submissions should be limited to a maximum of 8,000 words, including all references, notes, extracts, appendices, etc. This does not include the abstract and title page.

Contributions should be in British or American English, Spanish or Portuguese and spelling should be consistent to the chosen variant throughout.

It is the author’s responsibility to observe copyright law when quoting or reproducing material.

Manuscripts should be structured as follows:

1. Title page (to be sent separately)
2. Main text
3. Funding information and acknowledgments
4. References
5. Appendices

Funding information should be provided if funding was received through a grant for the research that is discussed in the article: funder name and grant number. Acknowledgments other than funding information (see above) should be included in a separate paragraph.

The title page and the body of the manuscript should be sent as two separate files in .docx format (Word 2007 or higher) or .doc format (older Word versions).

Manuscripts should be submitted to the editors at the following address: publications@hcias.uni-heidelberg.de

Title Page

The first page should include:

• the title, 3 key words, and self-contained abstracts (100-150 words);
• the author's institutional affiliations where the work was conducted with a footnote for the author’s present address if different from where the work was conducted;
• a word count;
• any conflicts of interest/competing interests (include appropriate disclosures).

Please submit the title page as a separate file.

Main Text

The preferred font settings are 12 pt. Times New Roman with double line spacing. The only relevant formatting is that pertaining to font enhancements (italics, bold, caps, small caps, etc.), punctuation, and the formatting of references. Please do not use right-hand justification or automatic hyphenation.

All pages should be numbered throughout (not including the title page).

Please do not include any identifying information in the main text document: All author names, affiliations, and other references to the authors' identity must be removed from the manuscript. If other authors’ works are cited in the manuscript, please replace their names with [Author]. Please do not include your works in the list of references, as these will be added in the final version.

Notes should be kept to a minimum. Note indicators in the text should appear at the end of sentences and follow terminal punctuation.

Sections and Headings

The papers should be reasonably divided into numbered sections and, if necessary, into subsections. Please format the hierarchy of subheadings as follows:

Heading A = bold, two lines space above and one line space below.

Heading B = italics, one line space above and one line space below.

Heading C = italics, one line space above, text on new line

General Style Guidelines

Quotations. Text quotations in the main text should be enclosed in double quotation marks. Quotations longer than 3 lines should have a blank line above and below and a left indent, should not be enclosed in quotation marks, and an appropriate reference to the source should be provided.

Transliteration. Please transliterate any examples from languages that use a non-Latin script into English using the appropriate transliteration system (ISO or LOC).

Emphasis and foreign words. Use italics for foreign words, highlighting, and emphasis. Bold should be used only for highlighting within italics and for headings. Please refrain from the use of FULL CAPS (except for focal stress and abbreviations) and underlining (except for highlighting within examples or as an alternative to boldface).

Examples. Examples should be numbered with Arabic numerals (1,2,3, etc.) in parentheses. Examples in languages other than the language in which your contribution is written should be in italics provided with an approximate translation. Explanations may be added between the original and the translation.

Tables, Figures, and Illustrations

Tables and figures should be numbered consecutively and provided with concise captions (max. 240 characters). Captions for tables and figures should appear above the table or figure rather than below.

All figures and tables should be referenced in the text, e.g. (see Figure 5). Please do not use relative indicators such as “see the table below”, or “in this table: ...”. Instead, please use specific references, e.g., see table 3.

All abbreviations used in figures and tables must be defined using footnotes. Footnote symbols: †, ‡, §, ¶, should be used (in that order) and *, **, *** should be reserved for P-values. Statistical measures such as SD or SEM should be identified in the headings.

Please submit all figures separately. Exception: figures created by Office can simply be sent in the word document and do not have to be submitted separately.

For vector graphics, the preferred format is EPS; for halftones, please use TIFF format. MSOffice files are also acceptable. Vector graphics containing fonts must have the fonts embedded in the files. Please name the files according to the following example: Figure1.eps.

References

Bibliographic entries should conform to the following style standards.

References in the text should be as precise as possible, indicating the page number where it is necessary; for example, (Clahsen 1991, 252) or Brown et al. (1991, 252).

Bibliographical references should be ordered alphabetically and then chronologically. The bibliography should include all and only those texts cited in the paper.

The use of capital letters in titles is based on the standards of the Chicago Manual of Style.

Examples

Book:

Field, Fredric W. 2002. Linguistic borrowing in bilingual contexts. Amsterdam: John Benjamins.

Moyna, María I., and Susana Rivera-Mills (eds). 2016. Forms of address in the Spanish of the Americas. Amsterdam: John Benjamins

Article (in book):

Adams, Clare A., and Anthony Dickinson. 1981. “Actions and Habits: Variation in Associative Representation during Instrumental Learning.” In Information Processing in Animals: Memory Mechanisms, ed. by Norman E. Spear, and Ralph R. Miller, 143–186. Hillsdale, NJ: Lawrence Erlbaum.

Article (in journal):

Claes, Jeroen, and Luis A. Ortiz López. 2011. “Pragmatic and social restrictions in the expression of the future in Puerto Rican Spanish.” Spanish in Context 8: 50–72.